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OptiSite · Site feasibility platform

Give sites hours back.
Give your study weeks back.

OptiSite replaces email-and-Word document feasibility with one connected workflow. Sites reuse what you already know, confirm what changed and focus on the questions that actually depend on the study. Study teams compare sites side by side, surface risks earlier and make selection decisions they can stand behind.

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Built on 14 years of clinical technology delivery across 100+ global studies.

optisite.optitrial.ai

OptiSite site feasibility platform response review showing suitability confidence and risk flags

Risks surfaced earlyBefore the selection meeting
Hours, not weeksFeasibility responses with smart reuse

The problem OptiSite removes

Feasibility still runs on email. Everyone pays for it.

Sites keep answering variations of the same questions. Study teams keep chasing spreadsheets, comparing inconsistent responses and piecing together why one site was selected over another. The cost shows up in time, quality and decisions.

Time
2–4 wks
faster start-up on a Phase III study, by our estimate

Cost
$170M
spent by sites in 2024 just qualifying for industry trials

Quality
11%
of selected sites never enrol a single patient

Sites
81%
of sites say feasibility questionnaires repeat information they have already provided

Who it’s for

Built for the people who carry study start-up.

One workflow, three sides, no more chasing attachments.

Feasibility & start-up leads

Launch feasibility in minutes

Build questionnaires from your controlled library, publish to every site at once, and watch responses arrive structured and comparable in real time.

Your win: no more version-chasing across inboxes.
Clinical operations & study management

Select sites you can stand behind

Suitability signals, risk flags and side-by-side comparison turn selection meetings into decisions, with reasoning captured as you go.

Your win: defensible selection, inspection-ready by default.
Research sites

Answer once. Be ready for the next study.

A living site profile pre-fills what sponsors keep asking. Site teams confirm what changed and spend their time on the questions that really matter for this study.

Your win: less repetition, more time for patients and study delivery.

The platform

From protocol synopsis to site decision, in one place.

Build questionnaires in minutes, not meetings.

Standard questions come out of the box. Your own library stays private, reusable and version-controlled, so every study starts from what already works.

Controlled sponsor question library with search and filters
Draft, review, approve and publish workflow
Published versions locked for inspection confidence

OptiSite questionnaire builder with sponsor question library

Sites answer once, then confirm what changed.

Living site profiles cover facilities, technology, staffing and regulatory readiness. Smart reuse pre-fills known answers with freshness checks, and role routing sends each question to the right person.

Capability and equipment profiles with validation and calibration metadata
Pre-filled answers clearly badged, time-sensitive facts re-confirmed
Sites flag eligibility, capacity and protocol design issues while they are reviewing the study

OptiSite site capability profile covering facilities, imaging and infrastructure

Decide with evidence, not email archaeology.

Structured responses arrive comparable across sites and countries. Suitability confidence and risk flags focus attention, and every clarification stays attached to the answer it belongs to.

Side-by-side review with suitability signals and risk flags
Question-level clarification threads connected to the evidence
Readiness decisions recorded with reasoning, exportable to PDF

OptiSite response review with decision controls, risk flags and site equipment

How it works

Four steps. Weeks recovered.

The questions do not need to change overnight. The way you run feasibility does.

Attach the synopsis

Sites review the protocol synopsis before they answer, so responses reflect the study you’re actually running.

Publish from your library

Assemble, version and approve the questionnaire, then publish to every site in one action.

Sites confirm and respond

Known facts arrive pre-filled. Sites confirm what changed and focus on the study-specific questions.

Review, decide, document

Compare responses side by side, resolve queries in context and save decisions with a full audit trail.

Shaped with sites

Designed around the people who actually have to answer the questionnaire.

OptiSite has been shaped through user engagement with research sites and site networks, testing the workflow against the reality of how feasibility gets done today.

Less repetition

Reusable site information means teams can confirm what changed instead of starting from scratch for every study.

Better protocol conversations

Sites can surface eligibility, capacity, design and recruitment concerns while reviewing the study, not after selection.

Built from real workflows

Feedback from sites and site networks is shaping role routing, reusable information, protocol review and recruitment commitments.

Governance

Inspection-ready by default.

Site selection should not become a black box once the emails, spreadsheets and meeting notes disappear. OptiSite keeps the questionnaire, responses, clarifications and selection reasoning connected from start to finish.

Immutable versions

Published questionnaires are locked. Every assignment binds to the exact version a site received.

Append-only audit trail

Every workflow event recorded and attributable, from publication to final decision.

Controlled changes

Post-submission edits require a change comment and route back through study team review.

Role-based access

Sites see only their sites and studies. Reviewer guidance never leaks to site users.

Export for filing

Site responses export to PDF for your TMF, with decisions and reasoning attached.

Your library stays yours

Platform questions are shared. Your sponsor library and your sites’ responses are private to you.

GDPR-aligned
Data residency to your requirements
Validation documentation available on request

Behind OptiSite
Farrell Healion, Founder of OptiTrial

Farrell Healion · Founder & Managing Director, OptiTrial

“Feasibility is the first conversation a sponsor has with a site. OptiSite makes it a conversation worth having, for both sides.“

OptiSite brings together 14+ years of experience delivering clinical technology across sponsors, technology providers and more than 100 global studies. It is built around the same principles that have shaped OptiTrial from day one: make technology easier for people to use, give teams better information and design the process around how trials actually work.

  • 14+ yearsClinical technology leadership
  • 100+ studiesGlobal clinical technology delivery
  • AstraZenecaFormer Head, Digital Patient Solutions & Emerging Technology
  • PharmaTimesInternational Clinical Researcher of the Year – DCT

Questions

What study teams ask us first.

What exactly is OptiSite?
OptiSite is a site feasibility platform. Sponsors and CROs build and publish site feasibility questionnaires from controlled libraries, sites respond through living profiles that pre-fill what they’ve already answered, and study teams review, compare and document selection decisions in one governed workflow.
How does it reduce burden on sites?
Sites consistently report being asked for information they have already provided, with ASCO research finding 81% considered feasibility questionnaire content redundant to information previously supplied. OptiSite stores reusable information in a living site profile and pre-fills it on future requests, with freshness checks for time-sensitive facts. Sites confirm what changed rather than retyping what has not, and role routing means the right person at the site answers each section.
Is our question library shared with other sponsors?
No. OptiSite provides a standard platform library out of the box, and each sponsor builds their own private library on top. Your questions, your sites’ responses and your selection decisions are visible only to your organisation.
How does OptiSite support inspection readiness?
Published questionnaire versions are immutable, every workflow event is captured in an append-only audit trail, post-submission changes require a documented reason, and responses and decisions export to PDF for your TMF. Selection stops being a black box.
Where is our data hosted and how is it protected?
OptiSite is GDPR-aligned with role-based access control throughout, and hosting is configured to your data residency requirements. Validation documentation is available on request.
How do we get started?
Book a demo and we’ll walk through the platform against your current SFQ workflow. We’re onboarding a small group of founding sponsors, and early partners shape the platform library, the analytics and the roadmap.

Site selection should not run on email.

See what feasibility looks like when sites do not start from scratch, study teams can see the evidence in one place and decisions do not disappear into inboxes.

We are onboarding a small group of founding sponsors and CROs now. Early partners get direct input into the platform, analytics and roadmap.

Book a demo